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Koda’s general meeting 2024

Koda's general meeting 2024 will be held on Tuesday 23 April at 15:00 .

The General Meeting will take place at Kosmopol, Fiolstræde 44, 1171 Copenhagen

 

Schedule ahead of the general meeting

1 March

  • The board’s recommendations are made public 

15 March

  • Deadline for submitting member proposals – send your proposals to [email protected]
  • Deadline for declaring your candidacy as an author member or music publisher of the Board, or as critical auditor. Announce your candidacy via email to [email protected]

9 April

  • Koda’s annual report and transparency report, including financial key figures and statements, are published.
  • Member proposals are published; the candidates up for election this year are announced.

16 April (at 12 noon)

  • Registration deadline for authors, publishers and proxy holders who wants to vote

23 April

  • General meeting
Signing up and deadlines for signing up

You can participate in the general meeting both physically and online

If you are unsure whether you will be able to attend in person, we encourage you to sign up anyway to be on the safe side, as registration is required if you wish to vote. You can always withdraw your registration or participate online instead if you are unable to attend in person.

Registration opens at My Koda in the beginning of March and takes place at My Koda. The same applies to registration via proxy

Deadline for signing up:

  • Tuesday 16 April at 12 noon

 

NOTE: A power of attorney submitted on time acts as a registration.

Election of members to Koda's board of directors (deadline March 15)

According to Koda's articles of association, board members must be elected at each general meeting among both author and publisher members.

This year, 2024, two author members and one publisher member must be elected - all for 2 years. In addition, 2 alternates must be elected for the author members and one alternate for the publisher members - all for 1 year.

How to run for the board

You can run for the board as either an author member or a publisher member if you are entitled to vote at Koda's general meeting - see the criteria here.

Eligible candidates must register their candidacy no later than 15 March 2023 to [email protected]

Who can vote for author members and publisher members?

Only author members of Koda who are eligible to vote at Koda’s general meeting can cast votes when electing members for Koda’s board of directors, just as it is only publishing house members entitled to vote who can vote in the election of publishing members to the board

Those eligible to vote can cast as many different votes as there are seats up for election.

The candidates running for election will be published on this website 14 days prior to the general meeting itself.

The list of board candidates will be published on april 9.

Member proposals (deadline March 15)

If you are a member of Koda and wish to submit a proposal for the General Meeting, please do so no later than 15 March

Please submit your proposal to [email protected]

Incomming member proposals will be published on 9 April 

 

Member proposals

TBA

Who can vote and run for the board of directors?

You can take part in voting at Koda’s general meetings and run for election for the Koda board of directors if you have registered your participation in time and you meet the criteria on voting rights described in the Koda articles of association Koda’s Articles of Association:

You have the right to vote if you meet one of the following criteria:

  1. You already had the right to vote at the time when Koda's Articles of Association were changed on 8 December 2016. This means that you have the right to vote if you on that date were a member of one of these organisations: DPA, DJBFA, DKF or Musikforlæggerne.

  2. You are an author member of Koda who has had earnings from Koda of at least DKK 4,000 on average per year as a member in the three immediately preceding calendar years, or who has had earnings from Koda of at least DKK 30,000 within the past calendar year

  3. You are a publisher member of Koda who has had earnings from Koda of at least DKK 10,000 on average per year in the three immediately preceding calendar years, or who has had earnings from Koda of at least DKK 100,000 within the past calendar year.

See Section 3(3) on page 2 of Koda’s Articles of Association.

See also Section 16 regarding special provisions on publisher votes on page 8 of Koda’s Articles of Association.

Are you entitled to vote?

If you are unsure whether you have the right to vote, you can check your profile on My Koda or contact our Member Services at [email protected].

Do you want to run for election for the board?

If you want to run for election to the Board of Directors, you must register your candidacy no later than 15 March ahead of this year's General Meeting by sending an email to: [email protected]

Publisher members may hold several votes

When electing publisher members for Koda's Board of Directors (publisher members are not up for election in 2022) or critical auditors, publisher members have a number of votes determined by their income from Koda. The voting rights are stipulated in Koda's Articles of Association according to the following scale:

  • Income from Koda DKK 0–100,000: 1 vote
  • Income from Koda DKK 100,001–250,000: 2 votes
  • Income from Koda DKK 250,001–500,000: 3 votes
  • Income from Koda DKK 500,001–1,000,000: 4 votes
  • Income from Koda DKK 1,000,001 or more: 5 votes

Publisher members must pre-register their attendance at the General Meeting in order to use their additional votes.

The amounts stated are determined on the basis of Koda’s most recent finalised and closed
financial year and are subject to indexation.

A publisher member owned or controlled by an author member only has voting rights as a
publisher member if at least 75% of the works managed by the music publisher are created by
someone other than the author member in question. Similarly, a publisher member owned or controlled by an author member’s beneficiaries may only vote as a publisher member if at least 75 % of the works managed by the publisher were created by someone other than the author member in question. Publisher members which constitute a group under Danish company law cannot have more than 5 votes jointly.

Electing critical auditors

Section 20 (2) of the Koda articles of association state that at the general meeting, a total of three critical auditors must be elected among Koda members who are eligible to vote at Koda’s general meeting, two of which must be author members and one of which must be a publisher member. Two deputies are also elected, one for the publisher member and one for the two author members. 

When electing critical auditors, only publisher members can vote for the auditor and deputy auditor elected among publisher members, and only author members can vote for the auditors and deputy found among author members. Critical auditors and their deputies are elected for one year at a time. Re-election is allowed.

The deadline for declaring your candidacy for the post as critical auditor is 15 March.

Concerning the position as critical auditor
  • The three critical auditors are elected for one year at a time at and by the Koda general meeting.
  • Members of Koda who are eligible to vote at Koda’s general meetings can run for the position as critical auditors. 
    More about voting and running for election.
  • According to the Koda articles of association, Koda’s members must elect three critical auditors, two of whom must be author members and one of whom must be a publisher member. Two deputies must also be elected, one to deputise for the author members and one to deputise for the publisher member.
Duties of a critical auditor
  • You must audit the annual report when the draft report is ready in March prior to the board of directors’ final approval of the report in late March.
  • You must have insight into/a professional background in accounting.
  • You must read the minutes of the board of directors’ meetings.
  • You must look through the report and check whether proper entries have been made for expenses and income pertaining to activities of which you are aware.
  • You must check that the expenses and income stated in the report are in keeping with the decisions made at board meetings or at the general meeting regarding the deployment of funds.
Concerning the position as critical auditor
  • The three critical auditors are elected for one year at a time at and by Koda's General Meeting.
  • Members of Koda who are eligible to vote at Koda’s General Meetings can run for the position as critical auditors. 
    Read more about who can vote.
  • According to Koda's Articles of Association, Koda’s members elect three critical auditors, two of which must be author members and one of which must be a publisher member. Two alternates are also elected, one for the two author members and one for the publisher member.
Duties of a critical auditor
  • You must audit the financial statements when the draft for the financial statements is ready in March, prior to the Board of Directors’ final approval of the financial statements in late March.
  • You must have insight into/a professional background in accounting.
  • You must read the minutes of the meetings of the Board of Directors.
  • You must look through the financial statements and check whether proper entries have been made for expenses and income pertaining to activities of which you are aware.
  • You must check that the expenses and income stated in the financial statements are in line with the decisions made at meetings of the Board or at the General Meeting regarding the deployment of funds.
  • A review of the draft financial statements is carried out by the chief financial officer.
  • In connection with the review of the financial statements, the critical auditors must sign an endorsement.
  • You must participate in all ordinary and extraordinary General Meetings.
  • As a critical auditor, you act on behalf of the general meeting, having received full insight into Koda’s annual accounts.
  • Each critical auditor will receive an annual fee of DKK 15,652.
  • As a critical auditor, you are also a member of Koda's Complaints Board, which, headed by a judge from the Danish courts, assesses the justification of any complaints lodged by Koda’s members against Koda’s decisions within certain areas. For more information, see Article 21 on page 12 of Koda's Articles of Association.
Koda’s articles of association

Koda’s Articles of Association can be found via this link Koda’s Articles of Association.