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Register works

Koda and NCB only make distributions for works registered with Koda

Koda and NCB use work registrations as the basis for keeping detailed information about the rights to a given work. The work registration is our most important source of documentation, so it is crucial to ensure that the registration is correct.

You don’t need to submit a copy of the publishing contract. Koda relies on the information provided by the authors and publishers and regards the registrations as sufficient valid documentation.

As publisher, you must register the works yourself

When a Danish publisher (acting as the original publisher) has entered into an agreement with an author (Danish or foreign), it is the publisher’s responsibility to register which works they have signed a publishing agreement for. Koda and NCB only make distributions to any given publisher when the work(s) in question have been registered by the publisher itself.

When a publisher registers a new work with Koda, the authors will automatically be notified of the new work via their profile on My Koda. If the authors have previously registered the work themselves, they will also automatically be notified that the work is now registered with a share allocated to the publisher.

When a Danish publisher (acting as the original publisher) enters into agreements with sub-publishers abroad, the original publisher must inform Koda of this by sending an email to publisher@koda.dk. The information can also be provided as a comment on the individual work registration, which is then registered as a note pertaining to the publisher or the work. Based on this annotation, Koda can set up special territorial agreements to the extent necessary when we subsequently receive distributions from abroad. In some cases, we will register a territorial agreement immediately.

When a Danish publisher (acting as a sub-publisher) has entered into an agreement with a foreign publisher on managing rights for Denmark, the sub-publisher is responsible for registering the works with Koda.

Koda will ensure that the published works appear in an international work database (WID), which is accessible to virtually all foreign rights management societies. This means that you do not need to register the works with any rights management societies abroad.

Methods for registering works:
  • Online registration of individual works via My Koda
  • Other electronic modes of registration:
    If a music publisher wishes to register a large number of works that share the same contractual terms (usually catalogue works), the simplest solution for the music publisher and Koda alike is to register the works using an electronic common works registration format: Excel or CWR2.
  • If you need to register more than 200 works at a time, your registrations must be done using a common works registration format.
Agreement number

When a music publisher registers works with Koda, those works must be assigned an agreement number. That agreement number is created by Koda and refers to the specific music publishing agreement and its terms. When the agreement number is linked to the work, the terms of the publishing agreement will appear in the work registration: the shares allocated to the publisher, the territory/territories where the publisher holds rights, the expiry date of the agreement, etc.

For more information, please contact the repertoire department at publisher@koda.dk