General deadline for work registrations
Your works should be registered as soon as possible. Now that Koda makes monthly distributions within the vast majority of areas, we no longer apply specific deadlines prior to individual distributions. The sooner the works are registered, the sooner we can include them in the monthly distributions.
Specific deadlines for works on streaming services
We recommend that works are registered with Koda at least 14 days prior to their digital release. That way, Koda can claim and distribute revenues right from the very first stream.
In order for you to receive any payment when a work is streamed, the work must be registered with Koda prior to being released. On streaming services, Koda is just one player among several, each of which handles its own repertoire in the Danish territory. This means that Koda can only invoice the streaming services for use of a work once the work has been registered with Koda, either by the authors themselves or by their publishers. In other words, Koda cannot claim any payment until proper work documentation is in place.
Streaming services are invoiced for the use of music on multiple occasions for the same period. This means that distributions can be done retroactively for works that are registered or updated after being released. However, certain time restrictions apply to such retroactive invoicing, so rightsholders risk losing out on receiving distributions if they haven’t registered their works in due time. Also, if Koda’s repertoire is unlawfully claimed by other players, it is important to have proper work registration in place in order to resolve any conflict.
Don’t forget to include ISRC codes when registering digital tracks
If you release works for streaming and download, we need ISRC codes, which you can get from Gramex. An ISRC is a twelve-digit code identifying each individual track on a release. If you are a publisher, we ask you to fill in this digital track report form in Excel and send it to firstname.lastname@example.org
Ideally, you should submit the form at least 14 days prior to your release. We use the information in our track database, which is matched up against streaming services and other online services. We ask Mac users to open the form in Numbers and convert the file to Excel.
New publisher agreements
Publishing contracts may have retroactive effect for the distribution of revenues generated by performances in Denmark and the other Nordic countries, if no distributions have been carried out yet.